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Upgrading from Web-Based Email to Hosted Exchange Email and Outlook

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Recently Updated: March 23, 2009 9:51 AM

When you purchase a Hosted Exchange Email Email plan, you can upgrade your existing email account from Web-Based Email to use Hosted Exchange Email. To complete the upgrade you need to purchase a Hosted Exchange Email plan, and then cancel your current plan.

Move your messages to your Hosted Exchange Email account before canceling your existing email plan. For information on moving your messages to your Mailbox, see Using Your Current Outlook 2007 to Access Your Hosted Exchange Email Mailbox.

Setting Up your Hosted Exchange Email Account

  1. Log in to your Account Manager.
  2. In the My Products section, click Email.
  3. Above the Email Accounts list, click Hosted Exchange Email Plans.
  4. Next to the account you want to use, click Set Up Account. The Hosted Exchange Email Manager displays.
  5. Read the End User License Agreement and then click Accept.
  6. On the Select Plan page, in the Name field, enter your company, business, or organization name for your organization.
  7. In the Domains field, select an available domain, or click Add Domain.
  8. In the Add Domain dialog box, do one of the following:
    Add a domain in this account
    Select a domain to use with this account from the drop down list.
    Add a domain Not in this account
    Enter a domain name in the field.
  9. (Optional) If you selected a domain in this same account, and you want us to update your MX Record for you, click Update MX Record.

    NOTE: If you are using a domain name not registered with us, or registered with us, but in a different shopper account, you need to update your MX Record at your registrar to point to our Exchange mail server. MX Records may take 24 to 48 hours to update.

    Priority - 0
    Host - @
    Goes To - presmtp.ex1.secureserver.net

  10. (Optional) If you selected a domain in this same account, and you want to update your CNAME Records, click Fix DNS. This creates your Outlook Web Access URL. Outlook Autodiscover configures your account according to the predetermined settings URL.
  11. Click OK.
  12. Click Save.

You can now add mailboxes and contacts to your account, set up email forwarding, and create distribution lists.

To download Outlook 2007 or Entourage 2008 to use with your email address, click the Download Outlook hyperlink in the upper right corner of the Hosted Exchange Email Manager page.

Adding Addresses to your Hosted Exchange Email Account

  1. Log in to your Account Manager.
  2. In the My Products section, click Email.
  3. Above the Email Accounts list, click Hosted Exchange Email Plans. The Hosted Exchange Email Manager displays.
  4. Next to the account you want to use, click Manage Account.
  5. Click Add Mailbox.
  6. On the Select Plan page, in the Name field, enter your company, business, or organization name for your organization.
  7. Specify the Hosted Exchange Email plan you want to use, and then click Next.
  8. In the in the User name field, enter the first part of the email address that you want to create and specify the domain.
  9. In the Password and Confirm Password fields, enter your password.
  10. Specify the amount of storage space within your account to allot to this email address, and then click Next.

    NOTE: The box size cannot be less than 10 MB and cannot be greater than the space available. The Mailbox Plan Disk Plan Space displays below.

  11. On the Confirm Configuration tab, confirm your settings and then click Finish.

NOTE:The mailboxes are activated once the MX Record is validated.

Setting up Microsoft Outlook® to Connect to your Hosted Exchange Email Mailbox

  1. From the Start menu, click Control Panel, click Mail, click Show Profiles, click Properties, and then click E-mail Accounts.
  2. On the E-mail tab, click New.
  3. In the Add New E-Mail Account dialog box, on the Auto Account Setup screen, complete the following:
    Your Name
    Enter your user name.
    E-mail Address
    Enter your email address for your Hosted Exchange Email mailbox.
    Password and Retype Password
    Enter your password for your email address.
  4. Click Next.
  5. When prompted to Allow this website to configure your account server settings?, click Allow.
  6. When prompted for your User name and Password, enter your Hosted Exchange Email account email address and password, and then click OK.
  7. On the Your e-mail account is successfully configured to use Microsoft Exchange message, click Finish.
  8. Review the Mail Delivery Location, and then click OK.
  9. In the E-mail Accounts window, click the up arrow to set Microsoft Exchange as your default for sending email, and then click Close.
  10. Click Close, and then click OK.

If autodiscover is not configured on your domain, you will need to complete the manual configuration. For information on completing the manual configuration, see Downloading and Setting Up Outlook or Entourage for your Hosted Exchange Email Account.

NOTE: Autodiscover automatically generates your account based on predetermined settings.

Canceling your Current Web-Based Email Plan

  1. Log in to your Account Manager.
  2. In the My Products section, click Email.
  3. Select the email account you want to cancel, and click Cancel Account.
  4. Click Save Changes.

NOTE: As a courtesy, we provide information about how to use certain third-party products, but we do not endorse or directly support third-party products and we are not responsible for the functions or reliability of such products. Outlook® is a registered trademark of Microsoft Corporation in the United States and/or other countries. All rights reserved.